Apptivo allows you to sync your QuickBooks online account with the Items app of Apptivo in one-way sync and two-way sync methods. Two-way sync helps in syncing your Apptivo items with your QuickBooks account and vice versa in a few minutes.
Steps for Two-way sync
- Log in to your Apptivo account and go to the Business Settings → Services → QuickBooks Online.
- From the QuickBooks Integration page, click on the “Connect to QuickBooks” button.
- You will be redirected to the QuickBooks Online page.
- Search your company from the company drop-down and select the Next button.
- Then click on the Connect button on the next page.
- Once completed, you will be redirected to the Apptivo Business Settings page.
- Under the Configuration tab, select the app that you want to integrate with your QuickBooks Online account. Here, Items app.
- Select the Sync type as 2-way sync.
- In the Journals Tab, you can set up the Income Account, Expense Account, and Inventory Asset Account of your QuickBooks Online accounts.
- Click on the Fetch Accounts From QB to fetch the Income, Expense, and Inventory asset account from your QuickBooks Online accounts.
Note: The Accounts related to the products or sales from the QuickBooks Online account are only fetched under the Income, Expense, and Inventory Asset Account. If you are new to QuickBooks Online account, you have to create a new Account related to product or sales from your QuickBooks Online account.
- Then, go to the Mapping tab and select Items. Here, you can find fields present in the Items app with QuickBooks’.
- You can map the fields of Apptivo with your Quickbooks Online account. For example, you can map the item number field on the Apptivo with the same field on your QuickBooks Online account. Save the changes.
- Further, by enabling the Sync Existing Records toggle, you can quickly sync the existing items.
- The default will be already mapped and the remaining important fields can be mapped as per your preferences.
- Once the mapping is done, click on the Save button at the bottom to save the changes.
- Now, go to the Items app of Apptivo and create a new item.
- You can view the Sync status on the “QuickBooks Sync Status field”. If failed, you can view the failure reason on the “QuickBooks Sync Details” field.
- You can view the created item directly from your QuickBooks Online account.
- Similarly, the item created on your QuickBooks Online account will be synced to your Apptivo account.
